ࡱ> ^b]yQ "bjbjvv <ee 11111$UUUPD$U)Z     AAAt)v)v)v)v)v)v)$O,/V)1AAAAA)11  4)AR1 1 t)At)r&T' 0īR'`))0)&'z[/p[/'[/1'AAA))UpAAA)AAAA[/AAAAAAAAA :   Date Name Address Address 2 City, State, Zip GRADUATE ASSISTANT APPOINTMENT LETTER Dear _____: On behalf of and the [specify name of department or project], [Corresponding department or project code], I am pleased to offer you a graduate assistantship appointment as a [specify either Graduate Assistant - Teaching, Research, or Administrative]. This appointment is subject to the provisions of this letter, and the policies, rules, and regulations of the University System of Maryland and . This agreement, made the (specify day) day of (specify month) (specify year) by and between (hereinafter called the Employer) and (specify name of Graduate Assistant) (hereinafter called the Employee) whose Social Security Number is (specify SSN) and whose Student ID is (specify number). The term of this appointment shall be for [specify number] semester(s), beginning [specify start and end dates for each semester]. Your [FT/PT] assistantship requires a time commitment of [hours/week] and will be paid a stipend at the rate of [specify dollar figure/semester or month] over the term of your appointment. This appointment is contingent upon your admission, enrollment, maintenance of minimum credit requirements, and good standing in a graduate degree program at . You must maintain a 3.0 cumulative GPA in order to retain your assistantship. Graduate Assistants are, first and foremost, graduate students pursuing an education. The opportunity to work closely with faculty, staff and undergraduate students in teaching, research, or administrative environments is an integral part of that education. The University is committed to ensuring that graduate assistant assignments are productive, enhance student qualifications, meet funding support and workload goals, and are consistent with the educational objectives of the student and his or her program. Graduate assistantships also provide financial support in the form of stipends and tuition assistance to aid full or half time degree seeking students enrolled in post baccalaureate degree programs. Graduate assistants are eligible to receive a stipend and a guaranteed tuition waiver of up to 18 credits per fiscal year (July 1 June 30). To be eligible for the tuition waiver, students must enroll for a minimum of six credits in the fall and spring semesters. Tuition is waived only for graduate courses applicable toward degree requirements. No waiver may be used for undergraduate credits unless they are required for a graduate degree program. Waivers cannot be applied to courses taken for audit. Any unused portion of the waiver expires at the end of the academic year and may not be carried over to the next year. Waivers do NOT cover university fees. You are responsible for all academic fees and tuition beyond the waiver allotment. These must be paid by the due date or you will be assessed a late fee. If you receive a bill and your waiver has not been processed, you are encouraged to pay the fees and complete a bill correction form which notifies the university that you have a pending tuition waiver. As a condition of employment, all employees are required to use direct deposit. For Graduate Assistants performing teaching or research activities, the related tuition waiver will not be subject to taxation. For Graduate Assistants performing administrative functions, the related tuition waiver will be subject to taxation and withholding. The amount of the taxable tuition waiver will be reported on a W-2 form. Graduate Assistants may have assigned job duties that require access to sensitive information. As such, Graduate Assistants are required to treat such information in a highly professional and confidential manner. Any student who is found in violation of this will face disciplinary action. Regular and clear communication between Graduate Assistants and their advisors and supervisors is essential to maintaining an effective educational environment. Occasionally, problems may occur. A GA who experiences problems related to workload is encouraged to consult with his or her advisor or supervisor. If further assistance is required, the GA should contact the Office of Graduate Studies and Research. A student may terminate their assistantship at any time by providing 30 days written notice to the Department Chair, Graduate Program Director and the Graduate School. The reporting supervisor may also terminate an appointment for reasons such as absenteeism, inferior work performance or poor academic performance. Supervisor must provide written notice of termination to the student, Graduate Program Director and the Graduate School. In all cases where an appointment is terminated prior to the end of a term in which the student is registered, whether termination is by the student or the supervisor, the waiver of tuition for that term may be cancelled or pro-rated. Please note the following: Your services may be required during the entire period of your appointment, with the exception of official University holidays, in which the campus is closed. [Please specify name and date of each holidays excluding from this including Spring Break.] You will be required to report to [specify department or program office name and address]. Your responsibilities will be: [specify responsibilities]. The following paperwork must be completed prior to your employment: 1. Graduate Assistant Contract 2. W4 Federal Withholding Form 3. MW507 Maryland State Withholding Form 4. SU Policy Sign-Off Sheet 5. Direct Deposit Authorization 6. Payroll Authorization Form or Grant Payroll Authorization Form (grant-funded positions) 7. Tuition Remission and Affidavit forms 8. FERPA Student Worker Security Agreement 9. I9 Must be completed by the first day of employment. The terms and conditions stated above constitute the entire agreement between you and the University. This offer of appointment expires if the signed original copy of this letter is not received by the [specify name of department or program] by [specify date]. If you have any questions, I will be glad to be of assistance. It will be a pleasure to have you as a member of the University staff and a student in our graduate program. *The Student Worker shall notify the University of dual/multiple employment within the University or for a State of Maryland Institution or Agency. If the dual/employment status changes, the Student Worker shall immediately notify the university. Sincerely, ________________________________ ___________________ Supervisor (Signature) Date ________________________________ ___________________ Student (Signature) Date     4YZ[fghu, ; P t u   8 շ{llc]Ph?dhCB*\ph333 h?aJh?dhoaJh?dhZ]5B* aJphh'o5B* aJphhy-5B* aJphh^5B* aJphh?dh(5B* aJphh?dhp\aJhL 25\aJh?dh(aJh?dhp\5\aJh?dh(5\aJ h?dhfhy-h|Ojh|OUhPh   "34Z[g g kgdy-`gdy-` dd[$\$gdy-gdL 2 H $ Ha$gdy- Hgdf $ Ha$gd|O8 E F M \ ] k ! / 8 9 F G W X Y Z [  ùxe$hoh^5B* OJQJaJph$hohr5B* OJQJaJphhkDhrOJQJaJh|OOJQJaJhrOJQJaJhkDh^OJQJaJh^OJQJaJhy-OJQJaJhy-B*\ph333h?dhCB*\ph333h?dh?dB*\ph333hHNh?d5B* \ph"  # $ ) 5 ? 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